Policymaker and Practitioner Conference Subsidies - Application

2018 AEFP’s Call for Policymaker and Practitioner Conference Subsidies For the 43rd Annual Conference, March 15 to 17, 2018

AEFP has secured grant funding to support a limited number of policymakers and practitioners to attend the conference this year through subsidies of their travel and conference registration fees. First priority will go to session chairs and paper and poster presenters, but we expect to have funds available to support additional people who are just attending the conference. Travel and conference fee waiver applications for policymakers and practitioners are due via this form on Friday, January 19. Announcements of awards will be made by the end of January.

Eligible policymakers and practitioners include:

  • Elected officials at all levels of government;
  • Employees of government entities, including school districts and institutional research departments at public universities; and
  • Those who work for organizations that directly support government entities (e.g., National Conference of State Legislatures, Council of Great City Schools)

NOT eligible are employees of public university research centers; foundations; and non-profits that do not directly with and on behalf of government entities.

If insufficient funds are available to support all eligible applicants, we will prioritize people participating in the conference vs. just attending; a maximum of two people per organization; and first-time attendees.

 

In order for us to subsidize the maximum number of attendees without overspending our budget, we need everyone to estimate their travel costs carefully. Please estimate your expenses using current transportation fares. If you are awarded a subsidy, we will reimburse you up to the costs you list below, with up a 10% variance over this estimate in case fares shift between estimation and booking. We may request documentation of your fare estimate, if necessary. Travel awards will be issued as reimbursements, so awardees will need to pay up front and submit receipts to be reimbursed afterward.

Travel reimbursement policies:

  • We will reimburse transportation costs for coach class fares only.
  • We will reimburse hotel costs up to the conference hotel room rate of $219 per night plus taxes and fees. We strongly encourage you to stay in the conference hotel.
  • We will reimburse local taxi or ride shares up to $45 each way to/from the airport, train station, or bus station.
  • We will reimburse mileage at the current IRS standard mileage rate of $0.54 per mile.
  • We will not reimburse meals.

What do you estimate will be your travel costs to attend the conference?

Please provide any additional details that may be helpful to us in awarding the subsidies (for instance, rules about what you can and cannot accept, access to other funds that might support your travel, or additional information about your organization).